How It Works
Create item. Invite suppliers. Compare prices. Award order.
QuickSource replaces email threads, supplier spreadsheets and phone tag with a structured reverse quote workflow you can run in under an hour for repeat business purchases.
1. Create the item
Describe what you buy — product, specification, quantity, delivery window and payment terms. Use a saved template for repeat purchases so you can launch a new quote in under a minute.
2. Invite approved suppliers
Pick from your approved supplier list, or use AI supplier discovery to add credible Australian suppliers. Send invitations by email and SMS — no logins required for suppliers to view the brief.
3. Suppliers compete on live prices
Suppliers submit and update their prices in real time. You can run a fixed-window quick quote or a live reverse auction with a soft close so the price keeps improving until time is up.
4. Compare and award
Compare offers side by side on price, delivery, payment terms, certifications and your weighted scorecard. Award the winning bid and convert it straight into a purchase order.
5. Track savings and re-run
QuickSource tracks the savings versus your incumbent price, monitors invoice prices for drift, and lets you re-run the event next quarter with one click.
When should you use a reverse auction?
Reverse auctions work best when your specification is clear, several credible Australian suppliers exist for the category, and the order is large enough or repeats often enough to be worth the suppliers' time. Typical examples include cleaning chemicals, packaging, PPE, paper goods, MRO consumables, fuel, hire equipment, food service items and uniforms.
Reverse auction vs RFQ: what is the difference?
An RFQ collects sealed prices once. A reverse auction lets suppliers see the leading bid (without identifying competitors) and update their price in real time over a short window. RFQs are quieter and slower; reverse auctions extract more competitive tension and typically deliver larger savings on commoditised items.
How do approved supplier lists work?
QuickSource lets you maintain an approved supplier list per category. Only approved suppliers can quote on your events, ensuring you only buy from businesses that have passed your compliance, financial and quality checks.